HotSchedules is a leading workforce management platform designed for the restaurant and hospitality industries. It allows employees to manage their schedules, request time off, swap shifts, and communicate with team members. Managers can use it to streamline scheduling, reduce labor costs, and improve team communication.
To access HotSchedules, users need to log in via the official website or the mobile app.
Where to log in to HotSchedules?
Logging into HotSchedules is simple. Follow these steps:
- Go to the official HotSchedules login page.
- Enter your username and password in the designated fields.
- Click “Log In” to access your account.
HotSchedules also offers a mobile app for both iOS and Android. Users can download the app to manage their schedules on the go. If logging in for the first time, employees should use the credentials provided by their employer.
What can you do once logged in to HotSchedules?
Once logged in, users can:
- Manage work schedules – View shifts, swap shifts with coworkers, and pick up open shifts.
- Request time off – Submit vacation or leave requests for approval.
- Receive notifications – Get alerts about schedule changes or important messages from management.
- Communicate with the team – Send messages and stay updated on workplace announcements.
- Access payroll and reports – Depending on employer settings, employees may view timesheets and pay details.
Having an account makes it easier to track shifts and stay informed about workplace updates.
Sign up for HotSchedules – How to become a customer?
HotSchedules is primarily used by businesses. Employees do not sign up independently but receive login credentials from their employer.
For businesses interested in using HotSchedules:
- Contact HotSchedules to set up an account for the company.
- Configure employee scheduling preferences and integrate the system with payroll or other tools.
- Distribute login credentials to employees so they can access their schedules.
For employees:
- If you are a new hire, your employer will provide a Welcome Sheet with your username and initial password.
- Follow the instructions to log in and set up your account.
Forgot your HotSchedules password?
If you forget your password, follow these steps:
- Go to the HotSchedules login page.
- Click on “Forgot Password.”
- Enter your username and follow the instructions to receive a reset link.
- Check your email or phone for the reset instructions.
If you do not receive the reset email, check your spam folder or verify with your employer that your email is linked to your account.
Troubleshooting login issues with HotSchedules
If you are having trouble logging in, consider these common issues:
- Incorrect password – Use the “Forgot Password” option to reset your credentials.
- Forgotten username – Contact your manager to retrieve your username.
- Locked or suspended account – Accounts may be temporarily disabled due to multiple failed login attempts. Contact your employer for reactivation.
- Two-factor authentication problems – Ensure you have access to the registered phone number or email.
- Browser or app issues – Clear cookies and cache or try using a different browser. If using the mobile app, make sure it is updated to the latest version.
Extra security tips for logging in to HotSchedules
To keep your account secure, follow these best practices:
- Use a strong password – Combine uppercase letters, lowercase letters, numbers, and symbols.
- Enable two-factor authentication (2FA) – If available, activate 2FA for additional security.
- Beware of phishing scams – Never enter your credentials on unofficial websites or suspicious links.
- Avoid public Wi-Fi – Only log in from secure networks to prevent unauthorized access.
About HotSchedules
HotSchedules was founded in 1999 to help restaurants and hospitality businesses optimize employee scheduling. Over the years, it has evolved into a full workforce management solution, offering scheduling automation, labor forecasting, payroll integration, and team communication tools.
In 2019, HotSchedules merged with Fourth, expanding its capabilities and becoming a global leader in workforce management solutions. Today, businesses use HotSchedules to improve operational efficiency, reduce costs, and enhance employee engagement.
Frequently Asked Questions
You will receive a Welcome Sheet from your employer with your login credentials. Use these details to log in and set up your account.
Yes, HotSchedules offers a mobile app for both iOS and Android. You can download it from the app store to manage your schedule on the go.
Check your spam folder. If you still do not receive it, verify with your employer that your email is registered with your account.
Log in to your account, navigate to the availability section, and update your preferred working hours. Your manager will need to approve any changes.
Accounts may be suspended due to multiple failed login attempts or inactivity. Contact your employer to request reactivation.
Yes, HotSchedules allows integration with external calendars, such as Google Calendar or Outlook, so you can track your shifts easily.
Go to your profile settings after logging in and update your email, phone number, or other details as needed.
Some employers cover the cost, but in some cases, employees may need to purchase the app. Check with your employer for details.
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